AGENDA OVERVIEW
Much of this is flexible based on what you all are most excited about. In particular, we’ll build out the afternoon activity tracks as we learn more about your employees and items you think they may enjoy more or less than others.
1
LUNCH
Our idea is to set up multiple tables at a handful of downtown restaurants and allow employees to select their own each day. Think an envelope with “lunch money” in it for them to explore downtown in small groups.
2
ACTIVITIES
We are proposing 3 different themed “tracks” of activities for employees to select each afternoon with the Atrium acting as the hub for all of them as they start and end.
3
ATRIUM
Our plan is to use this as the main “hub” for your team during the event. Having food and coffee items there in the morning will act as an anchor to get everyone in the same place and ready for an all-hands presentation. This will help logistically too to have a clear meeting spot for transportation back to hotel at any time.
4
BUDGET
This is a high-level estimate based on our experience and building a “Main Street Summit” event structure for your team. There are items included here that we can flex up or down on based on your preferences and also items you may prefer to handle internally such as photography or videography. One line item that is not included is creative and design work. If there are a lot of design items (signage, notes, digital assets, etc.) that you’d like us to assist with we are able to add those on too.All that said…Based on the assumed benefits of doing business locally here in Columbia combined with our team’s relationships and experience, we can produce this event for less than ~$2,000 per person freeing up the Paytient team to focus on simply hosting, being intentional, and building relationships … of course, having a ton of fun too.
1
LUNCH
Our idea is to set up multiple tables at a handful of downtown restaurants and allow employees to select their own each day. Think an envelope with “lunch money” in it for them to explore downtown in small groups.
2
ACTIVITIES
We are proposing 3 different themed “tracks” of activities for employees to select each afternoon with the Atrium acting as the hub for all of them as they start and end.
3
ATRIUM
Our plan is to use this as the main “hub” for your team during the event. Having food and coffee items there in the morning will act as an anchor to get everyone in the same place and ready for an all-hands presentation. This will help logistically too to have a clear meeting spot for transportation back to hotel at any time.
4
BUDGET
This is a high-level estimate based on our experience and building a “Main Street Summit” event structure for your team. There are items included here that we can flex up or down on based on your preferences and also items you may prefer to handle internally such as photography or videography. One line item that is not included is creative and design work. If there are a lot of design items (signage, notes, digital assets, etc.) that you’d like us to assist with we are able to add those on too.All that said…Based on the assumed benefits of doing business locally here in Columbia combined with our team’s relationships and experience, we can produce this event for less than ~$2,000 per person freeing up the Paytient team to focus on simply hosting, being intentional, and building relationships … of course, having a ton of fun too.
1
LUNCH
Our idea is to set up multiple tables at a handful of downtown restaurants and allow employees to select their own each day. Think an envelope with “lunch money” in it for them to explore downtown in small groups.
2
ACTIVITIES
We are proposing 3 different themed “tracks” of activities for employees to select each afternoon with the Atrium acting as the hub for all of them as they start and end.
3
ATRIUM
Our plan is to use this as the main “hub” for your team during the event. Having food and coffee items there in the morning will act as an anchor to get everyone in the same place and ready for an all-hands presentation. This will help logistically too to have a clear meeting spot for transportation back to hotel at any time.
4
BUDGET
This is a high-level estimate based on our experience and building a “Main Street Summit” event structure for your team. There are items included here that we can flex up or down on based on your preferences and also items you may prefer to handle internally such as photography or videography. One line item that is not included is creative and design work. If there are a lot of design items (signage, notes, digital assets, etc.) that you’d like us to assist with we are able to add those on too.All that said…Based on the assumed benefits of doing business locally here in Columbia combined with our team’s relationships and experience, we can produce this event for less than ~$2,000 per person freeing up the Paytient team to focus on simply hosting, being intentional, and building relationships … of course, having a ton of fun too.
Monday, March 31
Travel Day
- Airport Runs from MCI and STL - Hotel check-in’s - Welcome gift in their rooms upon arrival 5 -8 pm - Welcome Happy Hour and Dinner at The Kitchen
Monday, March 31
Travel Day
- Airport Runs from MCI and STL - Hotel check-in’s - Welcome gift in their rooms upon arrival 5 -8 pm - Welcome Happy Hour and Dinner at The Kitchen
Tuesday, April 1
Day One
7 am - Morning Activity Options 8:15 am - Coffee station set up at The Atrium 9:45 am - Presentations at The Atrium 11:30 am - Lunch - Choose from pre-selected restaurant options downtown to use their “lunch money stipend” 1:30 - 4:30 - Themed Activity Options Create Play Indulge / Relax 6 pm - Dinner at Logboat - 3-4 Food stations - Live music 8:30 pm - Late night continues at Logboat - Dueling pianos with karaoke 10 pm - Shuttles back to hotel
Tuesday, April 1
Day One
7 am - Morning Activity Options 8:15 am - Coffee station set up at The Atrium 9:45 am - Presentations at The Atrium 11:30 am - Lunch - Choose from pre-selected restaurant options downtown to use their “lunch money stipend” 1:30 - 4:30 - Themed Activity Options Create Play Indulge / Relax 6 pm - Dinner at Logboat - 3-4 Food stations - Live music 8:30 pm - Late night continues at Logboat - Dueling pianos with karaoke 10 pm - Shuttles back to hotel
Wednesday, April 2
Day Two
7 am - Morning Activity Options 8:15 am - Coffee station set up at The Atrium 9:45 am - Presentations at The Atrium 11:30 am - Lunch - Choose from pre-selected restaurant options downtown to use their “lunch money stipend” 1:30 - 4:30 - Themed Activity Options Create Play Indulge / Relax 6:30 pm - Dinner at Blue Bell Farm - 3-4 Food stations - Food/Drink tasting areas - Live music with stage 9:30 pm - Shuttles back to hotel
Wednesday, April 2
Day Two
7 am - Morning Activity Options 8:15 am - Coffee station set up at The Atrium 9:45 am - Presentations at The Atrium 11:30 am - Lunch - Choose from pre-selected restaurant options downtown to use their “lunch money stipend” 1:30 - 4:30 - Themed Activity Options Create Play Indulge / Relax 6:30 pm - Dinner at Blue Bell Farm - 3-4 Food stations - Food/Drink tasting areas - Live music with stage 9:30 pm - Shuttles back to hotel
Thursday, April 3
Travel Day
- Airport Runs to MCI and STL - Hotel check-out with travel snack
Thursday, April 3
Travel Day
- Airport Runs to MCI and STL - Hotel check-out with travel snack
DAY BY DAY AGENDA
Much of this is flexible based on what you all are most excited about. In particular, we’ll build out the afternoon activity tracks as we learn more about your employees and items you think they may enjoy more or less than others.
RESPONSIBILITIES
Much of this is flexible based on what you all are most excited about. In particular, we’ll build out the afternoon activity tracks as we learn more about your employees and items you think they may enjoy more or less than others.
Scratchmade Team
Initiate brainstorming with Client (Paytient) to accomplish Client’s vision for the Event
Attend site visits and meetings as needed with all venues and vendors
Create an internal itinerary that achieves the top event priority, building in times and spaces for intentional and spontaneous connections. For the avoidance of doubt, Client is responsible for preparing the physical for digital itinerary to provide to Event Attendees and all other Event Attendee communications and materials.
- Initiate brainstorming with Client (Paytient) to accomplish Client’s vision for the Event - Attend site visits and meetings as needed with all venues and vendors - Create an internal itinerary that achieves the top event priority, building in times and spaces for intentional and spontaneous connections. For the avoidance of doubt, Client is responsible for preparing the physical for digital itinerary to provide to Event Attendees and all other Event Attendee communications and materials. - Negotiate and enter into contracts with even vendors, including but not limited to: - All venues including local activities/excursions - ~~Lodging agreement~~ - Food and Beverage - Production needs (all a/v) - Event staff as needed - Properly trained and licensed servers, waitstaff, and bartenders - Event security - Photography & Videography - Staging and all associated audio/visual equipment necessary based on the agreed upon vision and itinerary - Design & decor of venues - All event operation rentals - Transportation for guests - Obtain all permits (if any) required for the Event
Obtain all permits (if any) required for the Event
Scratchmade Team
Initiate brainstorming with Client (Paytient) to accomplish Client’s vision for the Event
Attend site visits and meetings as needed with all venues and vendors
Create an internal itinerary that achieves the top event priority, building in times and spaces for intentional and spontaneous connections. For the avoidance of doubt, Client is responsible for preparing the physical for digital itinerary to provide to Event Attendees and all other Event Attendee communications and materials.
- Initiate brainstorming with Client (Paytient) to accomplish Client’s vision for the Event - Attend site visits and meetings as needed with all venues and vendors - Create an internal itinerary that achieves the top event priority, building in times and spaces for intentional and spontaneous connections. For the avoidance of doubt, Client is responsible for preparing the physical for digital itinerary to provide to Event Attendees and all other Event Attendee communications and materials. - Negotiate and enter into contracts with even vendors, including but not limited to: - All venues including local activities/excursions - ~~Lodging agreement~~ - Food and Beverage - Production needs (all a/v) - Event staff as needed - Properly trained and licensed servers, waitstaff, and bartenders - Event security - Photography & Videography - Staging and all associated audio/visual equipment necessary based on the agreed upon vision and itinerary - Design & decor of venues - All event operation rentals - Transportation for guests - Obtain all permits (if any) required for the Event
Obtain all permits (if any) required for the Event
Scratchmade Team
Initiate brainstorming with Client (Paytient) to accomplish Client’s vision for the Event
Attend site visits and meetings as needed with all venues and vendors
Create an internal itinerary that achieves the top event priority, building in times and spaces for intentional and spontaneous connections. For the avoidance of doubt, Client is responsible for preparing the physical for digital itinerary to provide to Event Attendees and all other Event Attendee communications and materials.
- Initiate brainstorming with Client (Paytient) to accomplish Client’s vision for the Event - Attend site visits and meetings as needed with all venues and vendors - Create an internal itinerary that achieves the top event priority, building in times and spaces for intentional and spontaneous connections. For the avoidance of doubt, Client is responsible for preparing the physical for digital itinerary to provide to Event Attendees and all other Event Attendee communications and materials. - Negotiate and enter into contracts with even vendors, including but not limited to: - All venues including local activities/excursions - ~~Lodging agreement~~ - Food and Beverage - Production needs (all a/v) - Event staff as needed - Properly trained and licensed servers, waitstaff, and bartenders - Event security - Photography & Videography - Staging and all associated audio/visual equipment necessary based on the agreed upon vision and itinerary - Design & decor of venues - All event operation rentals - Transportation for guests - Obtain all permits (if any) required for the Event
Obtain all permits (if any) required for the Event
Paytient Team
Client (Paytient) shall be responsible for, and Service Provider shall have no obligation to provide the following services in connection with the Event: - Creating or purchasing branding and promotional materials - Procuring or securing sponsors or speakers - Developing materials and communications to be proved to attendees at or prior to the Event - Creating Event content
Paytient Team
Client (Paytient) shall be responsible for, and Service Provider shall have no obligation to provide the following services in connection with the Event: - Creating or purchasing branding and promotional materials - Procuring or securing sponsors or speakers - Developing materials and communications to be proved to attendees at or prior to the Event - Creating Event content
Paytient Team
Client (Paytient) shall be responsible for, and Service Provider shall have no obligation to provide the following services in connection with the Event: - Creating or purchasing branding and promotional materials - Procuring or securing sponsors or speakers - Developing materials and communications to be proved to attendees at or prior to the Event - Creating Event content
ESTIMATED COSTS
All of the costs we estimate to turn this dream event into reality.
Scratchmade Planning
$20,000 - $35,000
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Scratchmade Planning
$20,000 - $35,000
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Venue Rentals
$60,000
The Atrium
Blue Bell Farm
Log Boat
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Venue Rentals
$60,000
The Atrium
Blue Bell Farm
Log Boat
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Meals
$95,000
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Meals
$95,000
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Transportation
$25,000
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Transportation
$25,000
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WHAT SETS US APART
Your most powerful business relationships already exist—they simply need the right environment to spark into opportunities.
EXCELLENT
Meticulously orchestrated yet seemingly effortless. We add just enough playfulness to transform attendees from observers to active participants, shattering expectations one helpful detail at a time. The logistics are seamless and invisible and the hospitality is unreasonable.
EXCELLENT
Meticulously orchestrated yet seemingly effortless. We add just enough playfulness to transform attendees from observers to active participants, shattering expectations one helpful detail at a time. The logistics are seamless and invisible and the hospitality is unreasonable.
EXCELLENT
Meticulously orchestrated yet seemingly effortless. We add just enough playfulness to transform attendees from observers to active participants, shattering expectations one helpful detail at a time. The logistics are seamless and invisible and the hospitality is unreasonable.
UNUSUAL
We combine variety and movement to naturally keep energy high and minds engaged. No windowless ballrooms or rigid agendas—just carefully crafted environments where people remember how to be human together and business cards stay in pockets.
UNUSUAL
We combine variety and movement to naturally keep energy high and minds engaged. No windowless ballrooms or rigid agendas—just carefully crafted environments where people remember how to be human together and business cards stay in pockets.
UNUSUAL
We combine variety and movement to naturally keep energy high and minds engaged. No windowless ballrooms or rigid agendas—just carefully crafted environments where people remember how to be human together and business cards stay in pockets.
HIGH VALUE
We understand that time is your scarcest resource and your most important relationships are in the room. We structure every moment to facilitate meaningful exchange—eliminating wasted time while creating distraction-free, useful experiences.
HIGH VALUE
We understand that time is your scarcest resource and your most important relationships are in the room. We structure every moment to facilitate meaningful exchange—eliminating wasted time while creating distraction-free, useful experiences.
HIGH VALUE
We understand that time is your scarcest resource and your most important relationships are in the room. We structure every moment to facilitate meaningful exchange—eliminating wasted time while creating distraction-free, useful experiences.
